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SUPPLIER STATEMENT RECONCILIATION API

Reconcile supplier statements against AP ledgers

Compare supplier statements with accounts-payable ledger records using deterministic matching for supplier identity, invoice references, amounts, currencies, dates and credit notes.

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Supplier Statement Reconciliation API workflow showing document inputs, accounts payable ledger matching and reconciled results
Important reconciliation notice

A RECONCILED result is a deterministic comparison result. It is not an instruction to approve or pay an invoice. Financial actions should remain subject to appropriate accounting and approval controls.

SUPPLIER STATEMENT RECONCILIATION

Automate repetitive AP reconciliation checks

Submit structured records or supported statement and ledger files. Product 3 compares the available accounting evidence and returns either a deterministic reconciliation or explicit review evidence.

  • Supplier-safe invoice-reference matching
  • Amount and currency validation
  • Credit-note handling
  • Duplicate-reference detection
  • Controlled date-window matching
  • CSV and XLSX processing
  • PDF text extraction
  • Scanned PDF and image OCR
DECISION FLOW
  1. 1Receive statement and AP ledger data
  2. 2Extract document rows when necessary
  3. 3Run deterministic reconciliation checks
  4. 4Return RECONCILED or REVIEW with evidence

Machine-readable reconciliation evidence

SUPPLIER_MISMATCH CURRENCY_MISMATCH AMOUNT_VARIANCE DUPLICATE_REFERENCE EXTRACTION_INCOMPLETE MULTIPLE_SUPPLIERS EMPTY_STATEMENT EMPTY_LEDGER

Built for controlled automation

Deterministic reconciliation

Defined matching rules are used instead of unconstrained generated answers.

Fail-closed uncertainty

Incomplete or conflicting accounting evidence is returned as REVIEW rather than being forced into a successful match.

No external AI dependency

Production reconciliation executes locally without relying on an external AI service.

Frequently asked questions

What does supplier statement reconciliation do?

It compares supplier statement records against accounts-payable ledger records to identify matched invoices and accounting exceptions.

Can the API process PDFs and scanned statements?

Yes. Supported file workflows include CSV, XLSX, PDF, scanned PDF, PNG and JPEG inputs. PDFs use embedded text first where available and local OCR when required.

What happens when the evidence is uncertain?

The API returns REVIEW with exception evidence rather than silently treating uncertain records as reconciled.

Are uploaded accounting documents stored?

Raw uploaded documents, OCR text and extracted accounting rows are not stored in the business metadata ledger.